📘 Division 01 — General Requirements

Admin rules for the whole project: communication, submittals, schedules, temp facilities, quality, payments, change orders, and closeout. Always verify with your project’s Division 01 + Owner/Contract.

🏗️ Admin & Roles

Contract docs hierarchy: Agreement → Div 00 → Div 01 → Drawings/Specs → Addenda/ASIs.
Lines of communication: Subs ↔ GC PM/PE ↔ Architect ↔ Owner. RFIs flow through GC.
Schedule of Values (SOV): submit + get approval before first pay app.
Bonds/Insurance: limits, additional insured, waivers per Div 00/01.
Record documents: maintain redlines daily; update monthly.

🗂️ Meetings & Required Logs

Meetings: Precon, OAC weekly, coordination, safety toolbox, closeout.
Logs: RFIs, Submittals, ASIs, CCDs, COs, Inspections, NCRs, Deliveries.
Minutes: publish within 24–48 hrs; track action items & due dates.

✉️ RFIs & 📦 Submittals

RFI includes: spec/drawing refs, condition, proposed solution, impact (time/cost).
Turnaround (typical): per contract (e.g., 7–14 days); escalate if schedule-critical.
Submittal register: build from spec sections; required for NTP milestone.
Review stamps: approved/as-noted/revise-resubmit/REJ; track resubmittals.
Substitutions: within window (e.g., 10–15 days after award) + complete data.

🗓️ Schedules & Phasing

Baseline CPM: WBS, logic ties, calendars, cost/resources per Div 01.
Updates: monthly narrative, 3–6 week lookaheads, recovery plans.
Milestones: access dates, utility shutoffs, inspections, Substantial Completion.
Phasing/Interim life safety: ILSM barricades, paths of egress, infection control (healthcare).

🏕️ Temp Facilities & Controls

Temp power/water, heat/cooling, toilets, dumpsters, offices, internet.
Site fencing/gates, signage, traffic & pedestrian control.
SWPPP/erosion control, dust/noise/vibration limits, housekeeping.
After-hours work, hot work permits, utility locates, shutdown procedures.

✅ Quality, Testing & Inspections

Submittal compliance + mockups (visual standard).
3rd-party special inspections (IBC/ASTM); hold points.
NCRs & corrective actions; re-inspection workflow.
Daily reports with weather/manpower/quantities/photos.

💵 Payments, Retainage & Changes

Pay app cycle: draft by contract day → review → final + lien waivers.
Retainage: Retainage = (Approved Work × %) (e.g., 5–10%).
Stored materials: require invoices, photos, COI, off-site agreement.
Change mgmt: PCO → COR → CO; include cost, schedule impact, backup.
LDs: LDs/day × #late days (confirm contract definition).

➕ Allowances • Alternates • Unit Prices

Allowances: placeholder $; reconcile via CO with actuals.
Alternates: add/deduct scope packages accepted by Owner.
Unit prices: measured quantities × agreed rates (rock, spoils, etc.).
Contingency rules: who owns, use/approval path, reporting.

🔚 Closeout & Turnover

Substantial Completion: certificate + punchlist starts warranties.
O&M manuals, as-builts, test/balance, training, attic stock, keys.
Commissioning: pre-func, functional tests, issue tracking, seasonal tests.
Final Completion: warranties, lien waivers, AHJ sign-offs, final pay app.

🧮 Quick Math & Timelines

Retainage

Retainage = Approved Value × % (e.g., $120,000 × 10% = $12,000).

LDs (Liquidated Damages)

LDs Owed = Rate/Day × Late Days.

SOV Balance

Balance = Contract − (Approved to Date + Retainage Held).

Monthly Pay App Rhythm (example)

Day 1: draft SOV %s → Day 3: review → Day 5: submit → Day 15–30: fund (per contract).

📦 Precon Deliverables

Submittal register + procurement plan
Baseline CPM schedule + phasing
Site logistics & temp utilities plan
Safety plan + JSAs; QA/QC plan
Contact list; meeting cadence

📅 Monthly Package

Updated CPM + narrative & 3–6 wk lookahead
RFI/Submittal logs; change log; buyout log
Pay app (G702/G703 or Owner form) + waivers
Updated as-builts; test/inspection reports

🎯 Closeout Package

COs reconciled; final pay app + final waivers
O&M + warranties + training sign-ins
Commissioning report; TAB; permits/CO
As-built PDFs & native files; attic stock

🔤 Common Admin Abbreviations

RFI Request for Information • ASI Architect’s Supplemental Instr. • CCD Construction Change Directive • CO Change Order • NCR Non-Conformance Report • SOV Schedule of Values • TAB Testing/Adjusting/Balancing • Cx Commissioning

📝 Self Test

Name three items that must appear on every RFI.
Who approves the SOV and when is it due?
List two documents required to bill stored materials.
What triggers start of warranties and what document certifies it?
Give the difference between a CCD and a CO.
What are typical monthly schedule deliverables?
How is retainage calculated on a $250,000 approved work item at 10%?
What’s required before first material installation per QA/QC (hint: mockup/submittal)?
Which logs must be current at every OAC meeting?
What belongs in the final closeout package besides as-builts?

Answers: (1) Spec/dwg refs, condition/ask, proposed solution/impact. (2) Owner/Architect; before first pay app. (3) Invoices + photos/COI/off-site agreement as required. (4) Substantial Completion; Certificate of Substantial Completion. (5) CCD directs work without price agreement; CO is executed price/time change. (6) Updated CPM + narrative + lookahead. (7) $25,000. (8) Approved submittal + mockup (as required). (9) RFI, Submittal, Change, Procurement/Delivery, Safety/Incident, Testing/Inspection. (10) O&M, warranties, training sign-ins, Cx/TAB, permits/CO, final waivers, attic stock.)

Division 01