Demo Contractor • Full Estimate
🧾 Complete Estimate — Annotated Walkthrough
This demo shows every part of a professional estimate: scope, takeoff recap, labor/material costs, OH/Profit/Contingency, alternates, unit prices, quotes, clarifications, and submission checks.
📌 Project Snapshot i
Identify the job and bid context. The goal is traceability: who/what/where/when.
| Project | |
|---|---|
| Client / GC | |
| Location | |
| Bid Due |
👥 Contacts
| Estimator | |
|---|---|
| Phone |
🧭 Scope Summary i
Write what you’re furnishing/installing. This becomes the baseline for clarifications and COs.
✅ Inclusions / 🚫 Exclusions i
Green lists protect your scope; red lists protect your margin. Keep both consistent across bids.
| Inclusions | Exclusions |
|---|---|
|
|
Tip: If the owner requests transparency, move unknowns to allowances instead of padding contingency.
📐 Takeoff Recap (QTO) i
A compact summary of quantities that drive costs. Keep columns consistent for clean imports into pricing.
| Area / Room | Item | Qty | Unit | Notes |
|---|---|---|---|---|
| Open Office | 2x4 LED troffer | 84 | EA | Type A |
| Open Office | Branch receptacles | 120 | EA | Standard duplex |
| Corridor | EMT 3/4" w/ wire | 480 | LF | Ceiling space |
| Conf Rooms | Switches (3-way) | 12 | EA | Keyed |
Export Tip: Use columns: Area Item Qty Unit Rev Notes to maintain a defensible audit trail.
💵 Cost Summary & Pricing Stack i
We convert QTO into dollars, then layer risk and company needs in the correct order: DC → Contingency → Overhead → Profit (Margin).
| Division / Scope | Labor $ | Material/Equip $ | Subtotal $ |
|---|---|---|---|
| 01 – General Conditions | — | ||
| 09 – Finishes (paint, flooring) | — | ||
| 26 – Electrical (lighting, power) | — | ||
| 23 – Mechanical (minor adj.) | — | ||
| Direct Cost (DC) | (auto) | — | |
| Contingency % | |
|---|---|
| Overhead % | |
| Target Margin % | |
| Sales/Use Tax % (opt.) |
| Subtotal (DC + Cont) | — |
|---|---|
| Break-even (+ OH) | — |
| Tax (if applied to DC) | — |
| Final Price (w/ Margin) | — |
| Profit $ | — |
Formula Price = ((DC × (1+Cont)) × (1+OH)) ÷ (1 − Margin) (tax handled per local rules).
🔀 Alternates i
Client-requested options priced separately so they can add/deduct at award without re-estimating.
| Alt # | Description | Add/Deduct ($) |
|---|---|---|
| ALT-1 | Upgrade lobby wall finish | |
| ALT-2 | Replace carpet with LVP |
📏 Unit Prices i
Pre-negotiated rates for typical adds; speeds change approvals after award.
| Item | Unit | Price/Unit | Notes |
|---|---|---|---|
| Core drill 4” slab | EA | Business hours | |
| Paint wall (2 coats) | SF | Std color |
🧮 Vendor/Sub Quote Leveling i
Normalize scope, lead times, and terms so the “lowest” number isn’t secretly missing work.
| Scope | Vendor A | Vendor B | Notes / Gaps |
|---|---|---|---|
| Lighting package | $82,400 (4 wks) | $79,900 (6 wks) | B excludes emergency inverters |
| Flooring | $56,200 (2 wks) | $54,900 (3 wks) | A includes base; B excludes |
Decision rule: Choose scope-complete first, then cost and lead time. Record chosen vendor & backup with timestamps.
📝 Clarifications / Assumptions i
Make hidden risks visible. The PM inherits this list—keep it accurate and useful.
🗓️ Bid-Day Checklist i
A last-look QA/QC so the math and scope match the submission package.
- Totals reconcile to bid form / cover letter
- Addenda acknowledged; alternates & unit prices listed
- Quote log time-stamped; chosen vendor & backup noted
- Numbers match across PDF/Excel/portal entry